Creating approval rules on a company level ensures all incoming invoices are reviewed by the right people.
Two Stage Approval:
Automatically assign an accounting approver to each incoming invoice
Once assigned this user will always be the first approver
Fallback Approver: Users set as Fallback Approvers are automatically assigned to any new or unassigned invoice. To set a fallback approver follow these steps:
Select Manage
Navigate to the Approvals tab
Select Edit (pencil icon)
Add Admin user you want as Fallback Approver
This user will now be assigned to any new unassigned invoice
Conditional Approvers: Users set as Conditional Approvers are automatically assigned to any new invoice that is equal to or exceeds the threshold set. To set conditional approvers follow these steps:
Select Manage
Navigate to the Approvals tab
Under Select Level choose department or company
Company rules apply to any invoice
Department rules apply only to invoices assigned to that department
Enter price threshold for invoices
Assign Approver
This user will automatically be added as an approver to any invoice equal to or above the specified amount